Based: Livingston (on site)
Escape Recruitment Services Commercial Division are currently recruiting for our client, a successful company based in Livingston that continue to enjoy progressive growth.
In order to support their future plans, they are looking to recruit an experienced Operations Administrator on a permanent basis. This will be a busy, hands-on and varied role.
Responsibilities Include
- Working cross functionally, providing administration support to the Management Team, Senior Leadership, Human Resources and a number of key departments across the business.
- First point of contact for telephone enquires, emails and website queries.
- Book UK and international travel, accommodation, car hire and arrange visas.
- Arrange meetings, ensuring facilities are available such as equipment, refreshments etc.
- Attend internal meetings including note taking and distribution.
- Organise on site visitors including arranging transport to and from site etc as required.
- Provide HR admin support including updating trackers and databases such as recording new hires, leavers, staff holidays and absences etc.
- Maintain and manage HR electronic and manual personnel files.
- Produce reports including for Management, HR etc.
- Point of contact for general admin support for Management and Leadership team.
- Process staff expanses.
- Order office supplies.
- Point of contact for office equipment.
- Provide support on ad-hoc projects as required.
Experience Required
- Strong administration experience, comfortable working in a varied administration role.
- Previous experience of dealing with confidential information, able to keep confidentially at all times.
- Confident IT skills, this should include Microsoft Outlook, Word (including mail merges) and Excel.
- Extremely organised, planned and able to continually re-prioritise and problem solve depending on the needs of the team and deadlines.
- Well developed communication skills, this should include both written and verbal skills.
- Confident dealing with internal and external customers including senior level Stakeholders.